QuickBooks 2019 Desktop (Pro, Premier, Accountant, or Enterprise)

 

QuickBooks Mac

 

QuickBooks Online

 

Confused about all the different versions? What is better Online or Desktop? Watch Hector Garcia’s video on his comparison across versions:

 

Lastly, here is Hector’s feature-by-feature comparison spreadsheet

Type
Feature
Online Simple Start $300/y
Online Essentials $480/y
Online Plus $840/y
Online Advanced $1,800/y
Desktop Enterprise Platinum 2020 $1800/y
Desktop Pro 2020 $250/y
QuickBooks Premier 2020 $400/y
Desktop Accountant 2020 $500/y
Video Comparing ALL editions by general function: https://www.youtube.com/watch?v=k-MbactsSz8
Banking Advanced Bank Feeds (Detailed Rules, Auto Add, Undo, Copy Payee in Memo) Yes Yes Yes Yes No No No No
Banking Batch Enter (Copy/Paste) transactions from excel or CSV into QuickBooks Bank: Checks, Deposits, Credit Card, Bills, and Bill Credits No No No No Yes No No Yes
Banking Batch Enter (Copy/Paste) transactions from excel or Import CSV into QuickBooks for Invoices No No No No, But you can import Invoices from CSV Yes No No Yes
Banking Batch Enter Invoices & Expenses/Checks in a spreasdheet style window No No No Yes Yes No No Yes
Banking Add Doc Attachment from Bank Feeds Yes Yes Yes Yes No No No No
Banking Select Location and/or Customer:Project from Bank Feeds No No Yes Yes No No No No
Banking Select Class from Bank Feeds No No Yes Yes Yes Yes Yes Yes
Banking Direct Download transactions at No cost up to 90 days) Yes Yes Yes Yes No No No No
Banking Direct Download transactions beyond 90 days (some banks charge) No No No No Yes Yes Yes Yes
Banking Manually upload a .QBO file from the bank into Bank Feeds Yes Yes Yes Yes Yes Yes Yes Yes
Banking Manually upload a .CSV file from the bank into Bank Feeds (1000 transaction limit) Yes Yes Yes Yes No No No No
Banking Import/Export Bank Rules Yes Yes Yes Yes No No No No
Banking Previous Reconciliations History Yes Yes Yes Yes Yes No Yes Yes
Banking Undo Reconcilations as an end-user No No No No Yes Yes Yes Yes
Contractors Certified Payroll Reports No No No No Yes Yes Yes Yes
Contractors Change Order tracking on Estimates No No No No Yes No Yes Yes
Contractors Cost to Complete Report No No No No Yes No Yes Yes
Contractors Estimates vs. Actual Reports No No No No Yes Yes Yes Yes
Contractors Job Cost Tracking No No Yes Yes Yes Yes Yes Yes
Contractors Job Profitability Detail No No No No Yes Yes Yes Yes
Contractors Job Profitability Summary No No Yes Yes Yes Yes Yes Yes
Contractors Job Type and Status Tracking No No No No Yes Yes Yes Yes
Contractors Progress Invoicing No No Yes Yes Yes Yes Yes Yes
Contractors Work in Process & Commited Costs Report No No No No Yes No No No
General Set Customer Credit Limits and warn when credit limit is reached No No No No Yes No Yes Yes
General Create Estimates, Sales Receipts, Invoices (Accounts Receivables), and Customer Payments Yes Yes Yes Yes Yes Yes Yes Yes
General Convert Estimates to Invoices No Yes Yes Yes Yes Yes Yes Yes
General Convert Estimates to Purchase Orders No No Yes Yes Yes No Yes Yes
General Create Sales Orders (and/or Convert Estimates to Sales Orders). Track Back Orders No No No No Yes No Yes Yes
General Create and Print Checks Yes Yes Yes Yes Yes Yes Yes Yes
General Create Bills and Pay Bills (Manage Accounts Payables) No Yes Yes Yes Yes Yes Yes Yes
General Create Finance Charges on Overdue Invoices No Yes Yes Yes Yes Yes Yes Yes
General Manage "Projects" No No Yes Yes Yes (it's called "Jobs") Yes (it's called "Jobs") Yes (it's called "Jobs") Yes (it's called "Jobs")
General Reclassify Expense Transactions in Batch No Yes Yes Yes Yes No No Yes
General Company File Overview (transaction Count and summary of transactions) No No No Yes No No No No
General Search in the Chart of Accounts Yes Yes Yes Yes Yes Yes Yes Yes
General Multi-monitor Support Yes Yes Yes Yes Yes Yes Yes Yes
General "Expense" Transaction (That is different than a "Check" Transaction) Yes Yes Yes Yes No No No No
General Add/Edit Multiple Customers, Vendors, or Items in batch (with excel copy/paste) No No No No Yes Yes Yes Yes
General Payroll Addon Basic Payroll for $35/m extra + $4 per employee Basic Payroll for $35/m extra + $4 per employee Basic Payroll for $35/m extra + $4 per employee Basic Payroll for $35/m extra + $4 per employee Enhanced Payroll Included Enhanced Payroll for $35/m extra + $5 per employee Enhanced Payroll for $35/m extra + $5 per employee Enhanced Payroll for $35/m extra + $5 per employee
General Full Service/Assisted Payroll $100/m $100/m $100/m $100/m $100/m $100/m $100/m $100/m
General Invoice Status Tracker Yes Yes Yes Yes Yes Yes Yes Yes
General Mileage Tracker Yes Yes Yes Yes Yes Yes Yes Yes
General Collaboration with Accountant or 3rd party 2 Accountant users 2 Accountant users 2 Accountant users 3 Accountant users Transfer file via "Accountant's Copy" Transfer file via "Accountant's Copy" Transfer file via "Accountant's Copy" Transfer file via "Accountant's Copy"
General Multi-language Invoice Support (translates some elements of the invoice) Yes Yes Yes Yes No No No No
General Transfer Credits Accross Customer:Jobs with one click No No No No Yes Yes Yes Yes
General Batch Delete Transactions No No No No Yes No No Yes
General Batch Fix unpplied customer payments and vendor payments No No No No Yes No No Yes
General Batch Invoicing from Billable items No No No No Yes No Yes Yes
General Batch Reclassify the account and/or class from a transaction Accountant Only Accountant Only Accountant Only Accountant Only Yes No No Yes
General Batch/Group Invoicing No No No Yes Yes No Yes Yes
General Billable Millage Tracking No No No No Yes Yes Yes Yes
General Billing Rate Levels No No No No Yes Yes Yes Yes
General Change Item Prices in Bulk No No No No Yes No Yes Yes
General Client Data Review (Tools for accountant to identify and fix errors) No No No No Yes No No Yes
General Comprehensive Training Videos Included No No No Yes Yes No No No
General Condense Data / Period Copy No No No No Yes No No Yes
General Connect QuickBooks with External ODBC-compliant Database No No No No Yes No No No
General Convert Cleared Checks to Bill Payments Yes Yes Yes Yes No No No No
General Print 1099-Misc forms (E-file would be an extra fee) No No Yes Yes Yes Yes Yes Yes
General Create Backups or Duplicte Data files No No No No Yes Yes Yes Yes
General Create Bills from Vendor Timesheets No No No No Yes Yes Yes Yes
General Create Period Copies for audits or limited time-frame reviews No No No No Yes No No Yes
General Credit Limit Warnings No No No No Yes No Yes Yes
General Customer Letters Batching No No No No Yes No Yes Yes
General Customizable Columns in Check Register Yes Yes Yes Yes No No No No
General Default Classes based on Payee or Account No No No No Yes No No No
General Default Classes based on Item No No Yes Yes Yes No No No
General Delayed Charges and Credits No Yes Yes Yes No No No No
General Disallow Sales to Overdue Customers No No No No Yes No No No
General Disallow user from entering beginning balances on new Cusomers, Vendors, Items, or Accounts No No No No Yes No No No
General Local Storage Document Attachment No No No No Yes Yes Yes Yes
General Cloud-Based Document Attachment Yes Yes Yes Yes No No No No
General Early Pay Discount Tracking No No No No Yes No Yes Yes
General Easy API/SDK app integration Yes Yes Yes Yes Yes Yes Yes Yes
General Easy Expense recategorization Yes Yes Yes Yes Yes No No Yes
General Easy to read/customize Audit Trail Yes Yes Yes Yes No No No No
General Fixed Asset List and Asset Manager No No No No Yes No No Yes
General Granular Multi-User Support No Yes Yes Yes Yes Yes Yes Yes
General Enhanced User Permissions No No No Yes Yes No No No
General Granular User Access Controls and Permissions (115 acces points) No No No No Yes No No No
General Group Items No Yes Yes Yes Yes Yes Yes Yes
General Import/Export IIF Files No No No No Yes Yes Yes Yes
General Non-inventory and Service Items Yes Yes Yes Yes Yes Yes Yes Yes
General Inventory Items No No Yes Yes Yes Yes Yes Yes
General Invoice Communications Portal with Customers Yes Yes Yes Yes No No No No
General Keyboard Shortcuts for 90% of functions No No No No Yes Yes Yes Yes
General Location Tracking No No Yes Yes No No No No
General Class Tracking No No Yes Yes Yes Yes Yes Yes
General Make local backups and restore No No No No Yes Yes Yes Yes
General Multi-currency No Yes Yes Yes Yes Yes Yes Yes
General Multi-user restrictions for Administrative Functions No No No No Yes Yes Yes Yes
General Multi-user restrictions for some functions No No No No No Yes Yes Yes
General Multiple A/R and/or A/P lines in a transaction Yes Yes Yes Yes No No No No
General Number of Companies open simultaneously*
QuickBooks Online requires separate monthly subscriptions for each
Unlimited Unlimited Unlimited Unlimited 2 No No 2
General Multiple Companies with one purchase/subscription No No No No Yes Yes Yes Yes
General Multiple Industry Sample Files No No No No Yes No Yes Yes
General Number of Users (Multi-User Support) 3 3 5 25 30 3 5 5
General Optimal for large data files with high volume and long list sizes No No No Yes Yes No No No
General Other Charges and Payment Items No No No No Yes Yes Yes Yes
General Payroll Features Basic Basic Basic Basic Enhanced Enhanced Enhanced Enhanced
General Print Bills No No No No Yes Yes Yes Yes
General Send Invoice Reminders in Batch No Yes Yes Yes No No No No
General Easy Collaboration with External Accountant without transfering files or accesing remote desktop Yes Yes Yes Yes No No No No
General Smartphone App (limited Functionality) Yes Yes Yes Yes No No No No
General Statement and Finance Charges No No No No Yes Yes Yes Yes
General Traditional QuickBooks Desktop Homescreen, Workflows, and Interface No No No No Yes Yes Yes Yes
General Unlimited Transactions/Data Yes Yes Yes Yes No No No No
General Max Number of Customers/Vendors/Employees Combined Unlimited Unlimited Unlimited Unlimited 100,000 10,000 10,000 10,000
General Max Number of Items Unlimited Unlimited Unlimited Unlimited 100,000 14,500 14,500 14,500
General Max Number of Classes 0 0 40 Unlimited 10,000 10,000 10,000 10,000
General Max Number of Locations 0 0 40 Unlimited 0 0 0 0
General Max Number of Accounts (Chart of Accounts) 250 250 250 Unlimited 10,000 10,000 10,000 10,000
General US-based free tech support with active monthly/annual subscription Yes Yes Yes Yes Yes Yes Yes Yes
General Works without Internet connection No No No No Yes Yes Yes Yes
General Batch Invoicing No No No Yes Yes No Yes Yes
General Create Expense Transactions (separeted transaction type from Check) Yes Yes Yes Yes No No No No
General Create Recurring / Memorized Transactions No Yes Yes Yes Yes Yes Yes Yes
Inventory Inevntory Value Adjustment No No No No Yes Yes Yes Yes
Inventory Assembly Shortage Reports No No No No Yes No No No
Inventory Auto Markup/Margin adjusting sales price No No No No Yes No No No
Inventory Quick PO creation based on Reorder points and preferred vendors No No Yes Yes Yes No No No
Inventory Barcode Tracking No No No No Yes No No Yes
Inventory Current Availability (QTY on Hand vs. QTY on Sales Order / Pending Build) No No No No Yes No Yes Yes
Inventory Delivery Date Tracking on Transactions No No No No Yes Yes Yes Yes
Inventory Disallow Negative Inventory No No No No Yes No No No
Inventory Drop Ship – Automatic Ship-to Address from SO to PO No No No No Yes No Yes Yes
Inventory Editable Bill of Materials while creating a Build Assembly No No No No Yes No No No
Inventory Enhanced Inventory Receiving (separate Item Receipt from Bill) No No No No Yes No No No
Inventory Inventory Support No No Yes Yes Yes Yes Yes Yes
Inventory FIFO Valuation of Inventory No No Yes Yes Yes No No No
Inventory Find and Select Items in forms Yes Yes Yes Yes Yes No No No
Inventory Inventory Assembly / Bill of Materials No No No No Yes No Yes Yes
Inventory Inventory Center (Central screen for all inventory-related activities) No No No No Yes No Yes Yes
Inventory Where Used, Batch Component replacedment accross multiple BOM's No No No No Yes No No No
Inventory Automatically Build Sub-Assemblies No No No No Yes No No No
Inventory Lot Number or Serial Tracking No No No No Yes No No No
Inventory Multiple Location/Bin Inventory Tracking No No No No Yes No No No
Inventory Multiple Shipping Addresses per customer No No No No Yes Yes Yes Yes
Inventory Multiple Units of Measure No No No No Yes No Yes Yes
Inventory Enhanced Sales Order Fulfilment with Pick/Pack/Ship Status No No No No Yes No No No
Inventory Mobile App/Barcode Support for Sales Orders, Purchase Orders, and Cycle Counts No No No No Yes No No No
Inventory Show MPN in item dropdown list inside transaction forms No No No No Yes No No No
Inventory Partial Receive PO's and Vendor Backorders No No Yes Yes Yes Yes Yes Yes
Inventory Pictures on Inventory Items for reference (but Not includable within Invoices) No No Yes Yes Yes No No No
Inventory Price Levels Based on Percentage from Sales Price No Yes Yes Yes Yes Yes Yes Yes
Inventory Price Levels Based on specific pricing tables No No Yes Yes Yes No Yes Yes
Inventory Price Levels Based on cost No No No No Yes No Yes Yes
Inventory Purchase Orders No No Yes Yes Yes Yes Yes Yes
Inventory Reorder Points Mininum No No Yes Yes Yes Yes Yes Yes
Inventory Reorder Points Maximum No No No No Yes No Yes Yes
Inventory Sales Order Fulfillment Worksheet and Batch Picklist Print No No No No Yes No Yes Yes
Inventory Sales Orders dropship to PO workflow No No No No Yes No Yes Yes
Inventory UPS/USPS/FEDEX Integration No No No No Yes Yes Yes Yes
Inventory Alternative Vendors (4, in addition to Preferred Vendors) No No No No Yes No No No
Inventory Allocated Landed Cost to Inventory Items from bills that contain freight, customs, insurance, etc No No No No Yes No No No
Inventory Perform Inventory cycle counts in excel and import them into QuickBooks Enterprise No No No No Yes No No No
Job Costing Payroll-level Job Costing No No Yes Yes Yes Yes Yes Yes
Job Costing Timesheet-level Labor Costing to Projects No No Yes Yes No No No No
Job Costing Entering Sales Reps or Item-level Custom Fields in Bills, Checks, or Credit Card Charges No No No No Yes No No No
Payroll Keep Track of Accrued Sick and Vacation Pay Accuratelly No Yes Yes Yes Yes Yes Yes Yes
Reporting Built-in Advanced Reporting No No No No Yes No No No
Reporting Fathom App Included for Enhanced Reporting No No No Yes No No No No
Reporting Balance Sheet by Class No No No No Yes No Yes Yes
Reporting Balance Sheet by Location No No Yes Yes No No No No
Reporting Budget Support No No Yes Yes Yes Yes Yes Yes
Reporting Create Multiple Budgets No No Yes Yes No No No No
Reporting Forecast No No No No Yes No Yes Yes
Reporting Canned/Standard Reports 60 60 90 90 150 100 115 115
Reporting Cashflow Projections & Forcasting No No No No Yes No Yes Yes
Reporting Combine / Consolitade Multiple Company Files into one Financial Report No No No No Yes No No No
Reporting Commented Reports No No No No Yes Yes Yes Yes
Reporting Custom Detail Reports No No No No Yes Yes Yes Yes
Reporting Number of Custom Fields on Form header No 3 3 10 10 5 5 5
Reporting Number of Custom Fields on Form's transaction lines No No No No 15 7 7 7
Reporting Custom fields on Item Lists No No No No 15 7 7 7
Reporting Desktop Accountant 2020 $500/y No No No Yes 10 5 5 5
Reporting Custom List Report No No No No Yes Yes Yes Yes
Reporting Custom Summary Reports No No No No Yes Yes Yes Yes
Reporting Customer/Vendor Types No No No No Yes Yes Yes Yes
Reporting Enhanced Excel Report No No No No Yes Yes Yes Yes
Reporting Filters on Custom Reports No No No No Yes Yes Yes Yes
Reporting Management Reports No Yes Yes Yes No No No No
Reporting Save Memorized/Customized Reports Yes Yes Yes Yes Yes Yes Yes Yes
Reporting Scheduled Reporting Yes Yes Yes Yes Yes Yes Yes Yes
Reporting Scheduled Reporting (while offline) Yes Yes Yes Yes No No No No
Reporting QuickBooks Business Planner (Business Plan Maker) No No No No Yes No No No
Reporting Reports Only Users No No Yes Yes Yes No No No
Reporting Show Account or Item Descriptions on Reports No No No No Yes Yes Yes Yes
Reporting Collapse Customer:Jobs and Classes with Subclasses in the columns of reports No No No No Yes Yes Yes Yes
Sales Forms Automatic Invoice or Sales Receipt e-mail Yes Yes Yes Yes Yes Yes Yes Yes
Sales Forms On-click e-mailing forms (estimates, sales receipts, purchase orders, and invoices) Yes Yes Yes Yes Yes Yes Yes Yes
Sales Forms Basic Form Customization Yes Yes Yes Yes Yes Yes Yes Yes
Sales Forms Customizable Formatting on Forms No No No No Yes Yes Yes Yes
Sales Forms Drop Down Custom Fields No No No Yes Yes No No No
Sales Forms Mark Invoices or Credit Memos as Pending No No No No Yes Yes Yes Yes
Sales Forms Multiple Sales Tax in transactions and Sales Tax grouping Reports No No No No Yes Yes Yes Yes
Sales Forms Re-Sort/Organize rows Yes, Manual Ordering Yes, Manual Ordering Yes, Manual Ordering Yes, Manual Ordering Sort any Column – Alphabetical No No No
Sales Forms Rep and Ship Via Tracking No No No Yes (with custom fields) Yes Yes Yes Yes
Sales Forms Sales Receipt and CC automation No Yes Yes Yes No No No No
Sales Forms Show Item Cost + Markup in Estimates No No No No Yes Yes Yes Yes
Sales Forms Show Item Cost in Invoices No No No No Yes No No No
Sales Forms Subtotal Columns in Transactions No Yes Yes Yes Yes Yes Yes Yes
Sales Forms Calculate ITEM Subtotal Columns in Transactions No No No No Yes No No No
Sales Forms Copy/Paste Line Items within forms No No No No Yes Yes Yes Yes
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5 Responses to Complete – QuickBooks Manuals, Guides, and Free Trial Links

  1. Avatar Brian M. Buxton says:

    Where is the Desktop Pro 2017 Users Guide?

  2. Avatar Wendy says:

    Where is the Desktop Pro 2017 Users Guide?

  3. Avatar C. Blanche says:

    The link to the comparison spreadsheet does not work.

  4. Avatar RICHARD N. DAVID says:

    I kindly request for quick book 2018 complete manual and its software to do installation to my computer for better practise.

    Assist me please.
    Almighty God bless abundantly as i wait wait for your positive response. Use this email rd109340@gmail.com

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